Also, we listened to your requests and launched a YouTube video! Be sure to subscribe here to our YouTube channel and like our first video below. Also, if you have any ideas or questions, be sure to leave them in the comment, and we’ll try to make a video tutorial for it. As always, thank you so much for your support!

1. UNSEND A MESSAGE

Wait what?

Yeah, you heard that right. Sounds like magic but it’s real. You can actually recall a message on Gmail by using “Undo Send”. Here’s how it works; first activate Undo Send, and then use it ASAP when you need to recall a message. There’s a timeframe for its usage, so you have to act fast if you want to recall a message.

2. PLACE A PHONE CALL FROM GMAIL

We bet you didn’t know you could place a call to any of your Gmail contacts. Sometimes, you may need to communicate urgently with one of your Gmail contacts; Emails may be too snail-paced to do that which is why phone calls are an excellent option. All you’ll need to do is download the Google Talk plugin for hangouts (which brings us to our next tip), get a microphone and speakers, and you are good to go.,

So, how do I place a call precisely?

We knew you’d ask. It’s simple; click the Make a call link in the lower left corner of your Gmail inbox, type the number you wish to call and click on it and voila, your phone call is placed.

3. USE HANGOUTS ON GMAIL

Ever thought communication via email was too slow? Well, introducing Google Hangouts. Google Hangouts is a faster way to communicate with any of your Gmail contacts that are online. With this feature, you get instant responses and don’t have to wait for a reply like with Emails. This is how it works; click the Hangouts icon in the bottom left corner of your inbox. Click the name of the person you want to Hangout with, a Hangout dialog box will pop up on the right side of your inbox, and you can start chatting.

4. VIEW YOUR GOOGLE CALENDAR VIA GMAIL

Now, this is one life and time-saving trick if you’ve ever missed an important meeting or appointment, just because you were poring through tons of unread emails. Not anymore! Now you can manage both your emails and calendar with the Google Calendar Gadget. This pops up reminders about meetings or appointments as you work your way through your inbox.

5. MUTE CONVERSATIONS

Wouldn’t it be such a relief if you could keep unwanted messages out of your inbox? Well, you can do that on Gmail. By using the mute feature, you can stop unsolicited messages from trickling into your inbox. Instead, these messages go into your archives, where you don’t have to see them unless you want to.

6. SYNC YOUR OTHER EMAILS WITH YOUR GMAIL

We’ll be honest; if you operate several email accounts, it can get pretty hard and chaotic to manage it all at once. It can be time and energy consuming logging into and browsing through your different emails. The good news is you can sync your other emails with your Gmail account and save yourself all the hassle. You can simply sync all your emails into a single inbox where you receive all your emails.

7. TRACK YOUR GMAIL ACTIVITY

This tip is dead helpful, especially if you suspect that your Gmail account has been accessed by someone else. Google monitors your account usage and keeps a record of your account activity. This record can show you the last time your account was used, including the IP address of the user. To access this feature, simply look at the bottom right corner of your computer screen to see when your Gmail account was last used.

8. SEND LARGE ATTACHMENTS WITH GOOGLE DRIVE

If you’ve used Gmail long enough, you’ll realize that you can only send an attachment of up to 25 Mb as a message. Which is a pretty reasonable size for any attachment but there are times when attachments could exceed Gmail’s specified size limit.

Hmmm, what to do?

For files larger than 25 Mb, use Google Drive to send them. Here’s how it works; copy the file to your Google Drive, then type your message in Gmail. Next, attach the file to your composed message, click the Google Drive icon (if you are unsure what this is, it’s right next to the Attachment icon), insert the file(s) and send!

9. ACTIVATE GMAIL NOTIFICATIONS

Before you roll your eyes and say this is a simple trick, don’t forget that this is a handy feature. Turning on your Gmail notifications can help notify you every time you get a new message. The coolest part is that you can fix your notifications for specific messages flagged as urgent or important.

10. PREVIEW MESSAGES WITH THE PREVIEW PANE

The preview pane form Gmail Labs allows you to see and reply to messages without opening them. You can also customize your preview pane as vertical or horizontal.

How to Send a Message

This is obviously one of the reasons you created a Gmail account in the first place. Sending a message is easy, simply;

• Click the “compose” button
• Enter the recipient’s email address
• Enter a subject
• Type the body of your message
• Then click the “send” button. And you are done!

How to Manage Your Inbox

Managing your inbox shouldn’t be a hassle even if you are new to the trick. Here’s how it goes:

• Click Inbox on the left of the email screen
• Select and read the specific message you wish to take action on.
• Click reply (if you want to reply instantly), then follow the steps for “Sending a Message.”

How to Use Action Buttons

You are probably wondering what action buttons are and what they do. Action buttons are specific buttons located above your messages, and below the search box, they allow you to take any desired action on your messages. Here’s a quick outline of what each of these buttons does and how to use them:

Select Button – clicking on the select button enables you to select one, all, or none of your messages.

Delete Button – the delete button enables you to move a message from your inbox to the “Trash.” Messages in the “Trash” are usually unrecoverable after 30 days. If you unintentionally delete a message, you can still recover it by selecting “Trash,” clicking the message and moving it to your inbox.

Move-to Button – the “Move to” button is handy when you want to move messages from one folder to another, i.e., from your inbox to another folder. To do this, simply;

• Select the messages(s) you wish to move (you can do this with the select button)
• Click on the “Move to” button
• You will see a menu, click on one of the labels you wish to move your message(s) to and your messages will be moved into that label.

Archive Button – clicking the archive button removes messages from your inbox and moves them into another folder titled “archive” where you can view them later. This is a great alternative when you want to declutter your inbox without having to delete messages.

Refresh Button – the “Refresh” button is that action button with a circular arrow (guess you know what button we are talking about now). This button simply allows you to check for new email.

How to Send an Attachment

Sending an attachment on Gmail is as simple as A-B-C. It’s similar to the steps for “sending a message” only with a slight twist;

• Click the “compose” button
• Enter the recipient’s email address
• Enter a subject
• Type the body of your message
• Click on the attachment icon (it’s below the “compose box”)
• This will take you to the “documents” folder of your computer, click on the file you wish to send as an attachment.
• Select “OK”
• Then click the “send” button.

So, there you go! Those are some basic tips that can help you get by your first few types on Gmail! Have fun!

Step 1

Open Microsoft Outlook and create an email account. If you already own an Outlook account, you can skip this step and move on to step 2.

Step 2

Click on File in the top left corner; this will take you to the “Account settings’ box in the middle, then click on the ‘Account Settings: Add or remove accounts or change existing accounts’ box that appears.

Step 3

Click on the box that appears and select the Email tab or email and then click on “new.” Next, enter your email account and then click on “Advanced options.”

Step 4

Click on “let me set up my account manually and then click “connect.” Next, click on “POP” and enter your account settings. The incoming port should be 587 while outgoing port should be 995.

Step 5

For the encrypted method, check “auto.” Next, check ‘This server requires an encrypted connection (SSL/TLS).’ Do not check Secure Password Authentication (SPA) logon; it is not required.

Step 6

If you already own an Outlook account, you can merge both your new and old account by clicking “select an existing outlook data file.” For a new account, create a new Outlook data file.

Step 7

Select “Next” and input your password, then click “Next.”

Note; Outlook passwords are case sensitive (you probably knew this already)

Almost there, don’t give up!

Step 8

Click on the recently created account and select “Outgoing Server” tab. Then, uncheck the box which reads “Leave a copy of messages on the server.”

Step 9

Click the box ‘remove from server when deleted from deleted message.’ This will help keep your account clutter-free.

Step 10

Finally!

The final step to configuring your email with Outlook Office 365 is simple;

Click the OK button, then Click the Next button, this will take you to the final page. You will find a “finish” button on this page, click the Finish button and voila, your email has been successfully configured.

Note; if you follow all these steps carefully but still experience difficulties in configuring your email, check if you are logged in via webmail. If you are not, log in with webmail, this will verify your account.

So, you see, configuring your email with Outlook office 365 is a piece-of-cake. Why don’t you get started now?

Create a Good Password

If your password is guessable or too simple, it may be time to change it. Date of birth, spouse or pet name is super easy to guess, so they make horrible passwords. Instead, opt for unique passwords (and don’t forget to insert numbers, upper and lower cases), trust us, the weirder your password, the less likely someone somewhere can guess it and gain access into your Email account. Also, if you own more than one Email account, don’t use the same password for all your accounts, it’s a bad idea!

Avoid Public Connections

Public hotspots and computers are hard to ignore and can be very tempting to connect to, but they are a great way for hackers to gain access into your Email. Avoiding public connections and shared computers will keep your system and account safe from hacking.

Secure Your Sent Emails

You just sent a hilarious photo of your dog directly to your cousin via email. What you probably don’t know is that emails don’t travel directly; they go through third-party servers before getting to their destination. This leaves your emails vulnerable and susceptible to hacking by a third-party. To ensure that your outgoing emails are protected, you can enable TLS encryption, place your emails in a zip file or attach a password to your attachment. This cuts off any form of third-party access to your sent emails.

Don’t Click Links in Emails Or Open Unknown Attachments

You’ve presumably heard this tip before, but here it goes again. Links and unsolicited attachments can be dangerous if attended to. You may have received a message asking you to click on a link to enable you to purchase an item or win a price, don’t do it! Anytime you see a link or an unknown attachment in your email, DO NOT click on or open it. This is common bait most of these hackers throw out to trap unsuspecting web users.

Subscribe To an Email Security Service

Cyber-criminals are getting better and more sophisticated, so spending some extra bucks on securing your email is worth. This is why an Email security service is an excellent option if you want to keep your email protected.  Using Email security companies protects your email from both known and unknown threats, these companies use filters and other tools to block and protect emails from spams, malware, and potential risks.

Amongst other things, this means smartphones can seamlessly sync and update emails on the go. To do this, however, they need to be first configured. Here we show you how to do that.

For Android Phones

Locate the Android Email App

Android phones come with a default Email app (now rebranded as Gmail) to cover for all your Emailing needs. To find it, open your app drawer (or list) and search for Email (or Gmail). Click on the app that shows up, and you should be greeted to a ‘set up an account’ screen, assuming you have not linked any other Email to the phone. If the latter is the case, then you have to click the menu tab on the top left margin of the screen and find the ‘add an account’ button.

Adding an Account

Once you click on the ‘add an account’ button you should see a login splash screen requesting for your Email login details, i.e., your email address and its valid password. If you’re using a modern Android device and adding an account powered by popular email service providers like Google or Yahoo, the login screen should be something you’re already familiar with.

Older phones might display a standard text box. Regardless of which, fill in the correct details and click the sign in button. On successful authentication, your phone should automatically configure the email and download all standing Email settings.

Customize your Email.

Three checkboxes show up after a successful sign-in attempt.

One to notify you when new emails arrive, the other to automatically sync email for your account, and the last one to automatically download attachments over Wi-Fi. Selecting the checkbox for any of these options turns them on. You can also specify the frequency at which emails are synced. Once you’ve customized to your taste, click the ‘next’ button.

Finishing Up

The final screen allows you to specify both your account name (the account name others see when you send an email) and your name as displayed by the Email. Once you’ve specified this, click the ‘next’ button again and your Email is fully set up.

For iPhones

Like Android, the setup process for iPhones is straightforward and simple. Just navigate to settings and find the passwords and account menu. You should see a list of email service providers, select yours. The next screen will ask you for your Email address and password.

Fill out the form and click the ‘next’ button to complete the setup.

Customizing your Email

The next splash screen that shows up provides you with options to customize your mailbox. Select the options you prefer and when you’re done click the save button.

Congratulations, you’ve successfully set up your mailbox on your iPhone.

According to a 2013 study conducted by Sendmail, at least 64% of business professionals say emails could be a cause of confusion and tension. To ensure your email doesn’t fall among this value depreciating email group, we’ve summarized the top writing strategies to deliver effective emails for your reading pleasure.

1. First, understand what you want to communicate

Creating an email without a clearly defined goal is similar to driving a car without knowing your destination. In both instances, even though there’s an effort, the effort is unlikely to yield a valid result. Your goal serves as a focal point to center your message.Keep in mind that when defining your goal, you’re better off keeping it short and simple. A single email can only contain so much without crossing the lines of clumsiness. So, let’s say your own a marketing company, a short and focused goal would be to get your reader to click through to your landing page as opposed to one that tries to get a click, a social media share and maybe make sales.

2. Get your readers hooked with the first line

The first line (as you might have already guessed) is your subject line. It is what attracts the reader and when done right, it captures their attention. Again, the formula here is short and simple but this time with a side serving of “catchy”.That said, never make the mistake of misleading your audience in an attempt to sound catchy and exciting. That certainly leaves a bad impression, one that many readers will find hard to shrug off. Consider these two subject lines

“Avoiding sunburns just got easier.”

“The best way to prevent sunburns and protect your skin from damage.”

While the second certainly sounds informative, the first undoubtedly comes off as simpler and catchier. Everyone loves the easy way out, and you’re going straight to the point while also making the subject sound appealing to the user.

3. Start bright and sharp

After catching the attention of your readers with your subject, the last thing you’d want to do is bore them off with a dreary intro. Your intro should communicate the intent of your email as soon as possible, in a language and tone that speaks to your users. Get creative if needed, but remember that there’s a limit. Emails, regardless of the audience, should retain a shade of professionalism.

4. Outline your points

Like virtually everyone else, your readers have a short attention span. No one enjoys going through email inboxes, so it’s best to present your points in an itemized format so readers can simply scan the email and get a picture of the message you’re trying to pass across. Remember also to highlight key points and all the relevant info you don’t want them to miss.

5. Finally, content is key

Is there a better way to present the information you want to pass across? Can you perform additional research to include eye-catching stats? Or perhaps you could tune your tone to better appeal to your audience demographics. Delivering value creating content is the best way to ensure your email gets read, archived and put on a priority list. It also means your reader will look forward to future emails from you – that’s a simple case of guaranteeing the future with a small effort in the present.

How to Compose a New E-mail Message

To create a new email on Outlook, simply go to; Home>Mail>New group> New Email. A shorter route would be to press CTRL+SHIFT+M which will instantly take you to a “create a new email” page.

How to Reply to an E-mail Message

With Outlook, replying to an email is a piece-of-cake, simply go to; Home (or Message tab)>Respond group>click Reply or Reply All.

How to Forward an E-mail Message

To forward an email, simply go to; Home (or Message tab)>Respond group>click Forward.

How to Add and Delete a Recipient from the “To,” “Bcc” and “Cc” Box

While composing a message, you’ve most likely noticed the “To,” “Bcc” and “Cc” boxes just above the “compose box” and wondered how you could add a recipient in any of these boxes. Adding or removing a recipient from the “To,” “Bcc” and “Cc” lines is another basic thing you should know while using Outlook.

• To add a name, click in the “To,” “Bcc” or “Cc” box and enter the name of the recipient.
• To remove a recipient from the To and Cc lines, select the name and then click DELETE.

How to Create a Note

One of the fantastic features that come with Outlook is “Notes”. You can use this feature to note down ideas, to-do lists or questions. To enjoy this feature, go to: Notes> New group>New Note, and you can jot down whatever you want to. A shorter route to this is by pressing CTRL+SHIFT+N

How to Add an Attachment to an E-mail Message

When sending a message, you can add attachments to them such as pictures, documents, contacts, notes or tasks. To do this:

• Create a new message or reply to a message
• Go to; Message window> Message tab> Include group>and click Attach File.

How to Create a Calendar Appointment

Outlook does more than just manage emails; you can also schedules appointments in your calendar with Outlook. Simply go to;Calendar>Home tab> New group> click New Appointment. The shorter route is to press CTRL+SHIFT+A.

How to Set a Reminder

Reminders can help you keep track of significant events that you may have likely forgotten. To set reminders on Outlook, go to; Appointment or Meeting tab>Options group>click on the Reminder drop-down list and choose the timeframe before the appointment or meeting. And voila, reminder set!

How to Create a Task

So, you have a couple of things to do, and you want to make sure that you remember and keep track of each one of them. Instead of scribbling them on paper, you can create and keep track of tasks on Outlook. To do this, go to; Home>Tasks>New> New Task. For a shorter alternative, press CTRL+SHIFT+K.

How to Create a Contact

Whether it’s an email address, a picture, personal information, mobile number or jut a name, Outlook can save all these details to your contact list. To create a contact, go to the Home tab>Contacts>New group>New Contact, or opt for a shorter option by pressing CTRL+SHIFT+C. It’s that simple.

With rules, you can file, filter and follow up email messages, play sounds or get a notification every time you receive a new item; the list is endless. For Outlook and Gmail users, here is how to create some basic rules.

How to Create Rules to Manage Your Gmail

For Gmail users, you can create rules to filter your incoming mail. Using this can help you carry out simple actions such as archiving, labeling or even deleting a mail. It all depends on the rules you customize. Here’s how to create a rule on Gmail:

Step 1 – Open Gmail, select the search box at the top of the screen and click on the “Down arrow.”

Step 2 – input your search details, then go below the search window and select “create filter.”

Step 3 – Choose your preferred filter option and Click Create filter.

For Outlook users, creating rules is slightly different but still super easy. Outlook works with two kinds of rules; client-based and server-based.

Client-based rules – these types of rules run only on Outlook and do not work with the Exchange server.

Server-based rules – these types of rules run on the Exchange server; these can run even when Outlook isn’t running. They have to be applied to messages received first.

So, are you ready to create a rule? Let’s start with the most common one:

Moving an Item from Your Inbox To Another Folder

You can create rules to move items received from a recipient or which contain specific keywords to a folder of your choice. All you have to do is create this rule from a message in your inbox. This is how it works:

Step 1 – select the message you want to use to create a rule and right-click on that message and select “Rules.”

Step 2 – click on one of the options and select “Create Rule.”

Step 3 – click on the “Create Rule dialog box” and click on one or more (it depends on you) of the boxes.

Step 4 – now you should be in the “Do the following” page, click on your preferred rule, for instance, you can click on “Move item to folder” box, and select a folder from the Select Folder dialog you see, and then click OK.

Importance of Rules

There are so many benefits of creating and using rules. Rules enables you to do the following automatically;

• Move messages to another folder
• Reply messages
• Flag messages
• Notify when there is a new item
• Play audio and many others
• Treat delivery receipts, meeting requests, task requests, documents, voting responses, and automatic replies as messages